Tag Archives: office space

May25

The importance of regular office maintenance

Office stress

The business world is a busy one. In the rush to get as much done as possible, it is very easy to ignore maintenance of office spaces. Unfortunately, this could be driving customers away from your business, which means you could be losing money from disorder. Here are some more things to keep in mind about the importance of office maintenance.

A well-organized space means less mistakes and time wasted

We have all been in a situation where we simply cannot find what we need to do a job. This can be a huge time waster, which in turn costs not just time, but also money, so organizing and keeping your office clean can actually save your business money. It is also far less likely that employees will make mistakes if their individual office spaces are well organized. It is too tempting to take short cuts or become confused if things are disorganized.

Good maintenance makes clients want to stay

When an office space is clean and comfortable, then clients and customers will be comfortable as well. No one wants to sit in a messy office space with stained floors and fast food cartons on desks. Part of the reason for this is that messiness implies a certain carelessness that can make customers assume you will be just as careless when you do business with them.

Employees work better in positive and clean environments

If you want your employees to not dread coming to work and to perform at their best, then it is important that the office space be clean and comfortable. Garbage should be removed regularly and carpets should also be shampooed regularly and cleaned to avoid odors and unsightly stains. When you choose Action Chem-Dry for Toronto carpet and area rug cleaning, you will enjoy service that can remove 98% of the allergens from your carpet and upholstery and an outstanding 89% of airborne bacteria. This means employees and customers will be in the healthiest environment possible. 

Encouraging good habits

When a space is kept clean, it sets a standard of expectations that employees will try to follow. If an employee starts work at a firm that is disorganized and messy, there is a good chance he or she will be that way as well. That doesn’t mean you can’t change behaviors, so long as you level with your workforce and let them know the direction you would like them to take towards tidiness. Lead by example by making an effort in your own office space.

Set a schedule

Creating an office maintenance schedule can be an effective way to make sure that it is not overlooked. Fore example, you can schedule carpets to be cleaned every six months or have the windows washed monthly, while basic actions like taking out trash may be duties that you leave to your workers. What works best is going to vary based on your own preferences and the size of your company. Also be sure to set reminders for yourself so that you can make sure that cleanings don’t interfere with your business.

The importance of regular maintenance of an office cannot be stressed enough. Ensuring a clean and comfortable working environment means employees will be more productive as well as happy, which benefits everyone in the long run.

Mar28

3 Things to Look for When Selecting A Shared Office

These days it is becoming less and less traditional to work a traditional job. More people are working from home, in remote locations, or quitting the corporate world of gray cubicles for tech startups in cold garages and freelancing from public computers at their local library. While it sounds nice to sit on the couch in pajamas or romantic to sip coffee while typing on your laptop at a local café, many workers soon realize that they are feeling lonely and isolated, and that they miss a few things about their old jobs. They miss eating lunch with coworkers and discussing who got kicked out of what reality television show. They miss gossiping during smoke breaks. They certainly do not miss that boss that was always breathing down their neck or those endless meetings that accomplished less than nothing, but they still need a community. If you need a little company at times, or just need somewhere to work that is not an arm’s length away from your refrigerator and one button away from the television, then a shared office or co-working space might be for you.

shared_office

Shared offices can be found in a variety of locations. Some are in spacious old cement lofts, others are in converted office buildings, and some are even in guest wings of private homes. Freelancers working for dozens of clients and remote workers hired by one person can all gather in these locations and form their own communities. You can rent your space by the day, the month, or the year. Basic locations with the bare minimum amenities charge around two hundred dollars a month. Others with better coffee, free black and white printing and comfy chairs, can get as expensive as five hundred per month.

But once you have decided to find a co-working space, how do you go about locating the very best one for you? Here are three things to look for: Does the shared office have the tools you need? What are the staff members and co-workers like? Is the office layout and location ideal for your needs?

Does the shared office have the tools you need?

Traditional company offices provide all of the necessary tools for their employees. You probably do not need half of them as a remote worker or freelancer, but some things like electricity, internet access, and drinks are always essential whether you are working at home of in a shared office. When you are looking for a co-working space, ask yourself what amenities you require. Do you just need a chair or a desk the size of a twin bed? Do you ride your bike to work and need to shower? How many electrical outlets do you need to run your tech? Are there books that you need every day for work that you do not want to drag around? If that is the case, you need extra storage to rent.

Do not assume that every place will have a full size kitchen complete with a stove and oven, a dishwasher, refrigerator, freezer, microwave, and espresso machine. There is no guarantee that every shared office will have a television for video conferencing or fax machines. If you need to print out color brochures for your marketing agenda, you do not want to rent a space with a printer that only prints black and white.

What are the staff members and co-workers like?

Most shared offices will have a manager on site or on call. All shared offices will have people coming and going. If you really want to be part of an office community again, it would be wise to avoid co-working spaces that only rent by the hour or by the day. You would not have consistent interaction with other freelancers. If you rent a desk for a year in a pod with six others who are committed to the same amount of time, that gives you people to not only bounce ideas off of but to be accountable to every day.

Do not forget to inquire, politely, how the people there act. Some people require silence while others thrive when there is background noise. Is it a room full of introverts all minding their own business and hiding behind headphones, or a room full of extroverts who never stop talking? Figure out who you want to be around before you commit.

Is the office layout and location ideal for your needs?

What is your travel situation like? When you look for a shared space, find out if you have to pay extra for parking. Check on bike racks, nearby taxi services, and bus and subway locations. Check out the neighborhood while you are at it. Will you be unable to concentrate after three in the afternoon because every kid on the block is playing street hockey outside your window after school? Does the local pizza shop deliver to your desk?

The internal layout matters, too. Look for shared spaces that can accommodate your every conceivable mood and need. Can you sit by a window one day and in a dark corner the next? If you need privacy, is there a place you can go to make those phone calls? When a client comes to town and wants a face to face meeting, will you be able to reserve a small meeting room? Maybe you are the type of person who wants to do some stretches outside to relieve stress – is there a courtyard that can fit your yoga mat?

Whether you are a photographer, a graphic designer, an architect, filmmaker, or a writer, all work at home employees eventually need a change of scene that is more than a desk. Because most shared offices allow people to rent a space by the day, you might try giving different locations a test drive. Meet different people, explore different neighborhoods and, most important of all, taste test all of the coffee! When you find one that meets your needs and answers the above questions to your satisfaction, you might have your new home office away from home.

Are you looking for a shared office space in New York City? Corporate Suites offers shared office spaces, virtual addresses and conference rooms in several convenient locations across Manhattan. Visit one of our locations today for a tour.